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Recorder

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1. What are the hours of the County Recorder’s Office?

Office hours are Monday through Friday, 8:00 a.m. - 5:00 p.m.
Recording hours for the office are Monday through Friday, 8:00 a.m. - 4:30 p.m.

2. What are the recording fees?

Please view recording fees found here on our website.

3. What are the document formatting requirements in Ohio?

Statewide standardizations for documents went into effect on July 1, 2009. A brief summary of the requirements include:

Paper Size
8 ½ x 11 - minimum
8 ½ x 14 - maximum

Margins
3 inch top margin on first page
1 ½ inch top margin on subsequent pages
1 inch margin on sides and bottom of all pages

Font Size
minimum of 10 points

Ink Color
Black or Blue only
No highlighting

A non-conforming document charge of $20 for items not meeting these specifications will be assessed.

The complete verbiage of the code is found at Ohio Revised Code 317.114

From the Ohio Recorders' Association website: A template for the standardization requirements

4. How can I get the legal description to my property?

The most accurate description is from the deed. Viewing/copies are available in our office. See Fee Schedule.

5. Can I get genealogy information?

Yes, you can retrieve some genealogy within the Recorder's office. You will need the approximate year of transactions from the Auditor as well as the parties’ name.

6. How do I find who owns certain property?

If you do not know the property owner’s name, you will need to contact the County Auditor.

7. Can you prepare my document, or give me the forms to use?

No. The Recorders office does not prepare or sell any legal documents, nor do we give legal advice. Forms may be obtained from an office supply company. If you need legal assistance, please contact an attorney.

8. Where can I find a notary?

Financial institutions, credit unions, funeral homes, title companies, realtors, automobile dealerships, and many other businesses. You can find those listings in the yellow pages of your telephone book.

9. What is the County Recorder responsible for?

That information can be found on our main page.

10. Do you handle property auctions through Tax/Sheriff Sale?

Different types of property auctions are handled by the County Sheriff, Treasurer and Auditor.

11. Does your office have document imaging?

Yes, on April 14, 2003 we began using our imaging system. Our documents are now scanned for permanent record.

12. Can I get a copy of my birth certificate from the Recorder's office?

No. Any vital statistics, such as death and birth certificates will need to be accessed from the Toledo-Lucas County Health Department.

13. Do you have information on Marriage Licenses?

No. Marriage Licenses are handled in the County Probate Court.

14. Can I get copies of my mortgage, deed, etc.? What is the cost?

Any copies made in our office are $2.00 per page. If you require having your copies certified it is an additional $2.00 per document.